Time Management – Websites 4 Small Business – Website Design & Development https://www.web4business.com.au Website Design and Development Sat, 23 Nov 2024 08:09:56 +0000 en-US hourly 1 https://wordpress.org/?v=6.7.1 How To Make Influencer Marketing Work For You On Instagram https://www.web4business.com.au/how-to-make-influencer-marketing-work/ Sun, 03 Apr 2022 21:39:48 +0000 https://www.web4business.com.au/?p=26137

How To Make Influencer Marketing Work For You On Instagram

Instagram is one of the most popular social media applications used by approximately 800 million people across the world. When it was launched back in 2010, it was just a typical social media platform filled with photos, videos, and catchy captions. Now, it’s used by many people to promote their products and services online. 

If you’re offering products worldwide, it’s best to consider gaining followers from countries with the most active daily users. For example, the United States is one of the countries with the highest number of Instagram users. So, you need to get more American followers to establish your brand in America. The same process applies to other countries you want to enter.

One of the best strategies to gain more followers on Instagram is influencer marketing. It works by collaborating with famous influencers and content creators to promote your goods and services using their accounts. They can influence their followers who trust their choices to use what they promote and share online. 

What Are The Types Of Instagram Influencers?

Instagram influencers come in different types, based on the count of their followers. Here are they: 

  • Nano-Influencers – those with a follower count not higher than 10k people
  • Micro-Influencers – those who have a follower count between 10k and 100k people
  • Macro-Influencers – those with a follower count between 100k and 1M people
  • Mega-Influencers – those who have a follower count of 1M and above

Contrary to common belief, it doesn’t matter if the influencer you’ll be working with is a nano type. As long as you know how to make the process work for you, even a nano-influencer can help your business grow big and strong on Instagram. 

On the other hand, you may consider combining Instagram growth services with your influencers to maximize the growth and development of your Instagram account. With them working hand-in-hand, no one will be able to stop you now. 

On top of that, here are some of the most effective ways that may help bring your influencer marketing to success:

1. Know Your Goals

The first thing you need to do is determine why you’re doing this. Never try to start this campaign without having goals that’ll drive you to reach the things you want to achieve for your business. Having a clear concept of your objectives will help you create a more robust and effective marketing strategy.

Some of the goals most businesses consider when using Instagram are:

If you know the goals you’re trying to achieve, you’ll be able to determine the metrics or key performance indicators (KPIs) you need to evaluate your performance. Also, you’ll be able to plan out your goals for each metric you’ll be using effectively. Then, check the system analytics and compare it with your KPIs to assess the success of your marketing strategy.

If your primary goal is to improve your business reach, you need to measure and evaluate every like, comment, and impression produced by your content. If you want to generate and convert leads, you may ask an influencer to share the link to your website. Then, calculate your ROI for every completed purchase made by your campaign.

But, if you want to boost your sales and revenues, you’ll have to improve your strategy for generating and converting leads. Instead of one influencer, you’ll need to work with multiple influencers. You may give them an affiliate link they can share with their followers. Then, track all completed purchases and compute your ROI. 

2. Determine Your Target Audience

When you define your target audience, you want to make sure that they’re aligned with your marketing objectives. This is among the basic rules, yet one of the most vital for the success of your campaign. Once you know who they are, it’ll be easy to set out a clear path that’ll help you construct a winning marketing strategy. 

Moreover, you’ll need to consider some factors to determine your target audience. These considerations will help you reach the right people for your campaign. Some factors include age, interests, location, etc. 

Also, knowing your target audience will help you find the right influencer to promote your brand on Instagram. For example, if you’re selling different skincare products, your target audience would probably be people in their mid-20s and mid-30s. And, your target influencers would be those who do reviews and vlogs about beauty products. 

3. Look For Smaller Communities

Of course, popular and world-famous influencers will boost your reach. But, if you’re looking for a short-term boost in sales and traffic, you might want to consider reaching out to smaller communities. 

Influencers that support smaller communities are one of the best ways to generate targeted and quality traffic. Also, you may consider the following tips to make this strategy work for you when finding a community:

  • Check out the websites that boost your traffic.
  • Look for groups from other popular social media platforms connected to your brand.
  • Check out active users who interact with many people aligned with your brand.
  • Visit platforms where many people ask about related brands

These tips will help you approach smaller communities directly, and potentially turn them into sales.

4. Research Your Influencers Well

Nowadays, there’s been a continuous rise in the number of influencers trying to make a permanent living on Instagram through paid sponsorships. Unfortunately, these are coupled with fake people scamming different brands to pay them for low-quality and useless sponsored content. But, first, why are some influencers considered fake?

Fake influencers grow their page’s following count by purchasing likes and followers. Many of these are actually bots. Therefore, collaborating with them would cause a great loss for your company because there are no engagements in the process that’ll contribute to your sales.

When you look for influencers, make sure to conduct a background check on each one of them as much as possible. You may visit their other social media sites, such as Facebook, Twitter, or LinkedIn accounts, to see how they interacted in the past few years. 

Also, investigate the average engagements of their content and check if there are highly-recognized and renowned brands that have previously collaborated with them. 

Following this simple tip will help you determine the right and legitimate influencers for your brand. Also, you’ll be able to prevent fake influencers from stealing away your hard-earned funds. 

5. Consider The Audiences Of Influencers

When it comes to influencer marketing, it’s important to consider the audiences of your influencers. Your marketing strategy should be based on their preferences, not yours or your influencers’.

Take a look at how their viewers engage and get interested in their posts. Audiences with a wide range of interests may boost your impression, but an engaged and targeted audience has more chances of increasing your conversion rate. They’re already informed and constantly looking for alternatives that may address their needs.

It’d be best to partner up with micro-influencers because they have a highly participative audience, an essential factor that drives conversions effectively. Also, they might be open to working with you for a cheaper price due to their fairly small follower count. 

6. Share Control And Responsibilities

Influencer marketing works differently than traditional marketing, wherein every process is under your supervision and full control. In this process, you allow your influencers to take charge and do whatever they want to promote your brand. 

This may actually benefit you more since most influencers are believed to be highly motivated when given the freedom to do what they want. In this way, you allow them to be flexible and let their creativity flow like a stream. Also, influencers know their audiences well, allowing them to interact effectively. 

However, giving your influencers the freedom to do their job doesn’t mean losing total control over them. It’s just that you don’t want to dictate everything they need to do. 

7. Engage With Your Influencer On Instagram

One of the best ways to build stronger connections with your influencers is through active interaction. Also, it’ll help you identify the influencers you’d want to collaborate with. You may engage with your influencers on the content they published on Instagram and start a positive relationship with them.

Here are some other ways that’ll help you engage effectively with your influencers:

  • Share most of their content on other social media platforms.
  • Actively comment on content that grabs your attention and interest.
  • Tag and mention them when you share their content on your account.
  • Give them a flattering remark about the quality of the content they produced.
  • Tag them on blog posts or content that mentions them.

If you do this regularly, they’ll be aware of your brand’s existence. Not only that, but you’ll also be able to foster a strong relationship while using their influence on many people. 

Furthermore, one of the benefits of interacting with your influencers is that their audiences may discover you, too, garnering more attention and higher chances of making sales. 

8. Choose Relevant Influencers

As previously discussed, you must discern fake from real influencers. Once you know the legitimate ones, it’s time to sort out who’s the most relevant among them. 

Of course, some will claim to be an expert in the field, even if they’re not, as long as they have money to receive. In that case, you need to be careful as to who you’re dealing with. You can check their pages and evaluate their content to determine if there’s any related to your brand. 

Also, a true influencer won’t brag about how good they are simply because they know their worth. These are the people you should head out for. 

9. Compensate Your Influencers Properly

Many influencers are willing to accept free products and services in exchange for advertising your brand. But, it’d be better to compensate them properly. In fact, compensating them may push them to be more active and committed to promoting your business. 

Also, it’s best to partner up with influencers with big names on Instagram. Once you’ve recruited them, it’ll be easy to convince nano- and micro-influencers to collaborate with you. It’ll be easy for them to trust you since mega-influencers are working with you. 

10. Create Valuable Campaign

Collaborating with famous influencers isn’t enough to improve your reach, generate new leads, and skyrocket your revenues. It’s also important to create high-quality and valuable content in line with your influencer campaign to grab the interest of your target audience. 

You may concentrate your ideas to create content that targets a small segment of your audience. This way, your target audience and customers will be able to see your posts most of the time. This will increase your exposure to a small group of people as you gradually enter a bigger market.

11. Give Your Influencers Gifts They’ll Cherish

Compensations don’t always come in the form of money. Sometimes, it’s much better to give valuable gifts that your influencers will cherish for a long time, but don’t expect them to do the same thing in return.

However, you may try asking them to test your products and create reviews on their Instagram accounts. This is an effective technique that works well on a wide range of different niches, such as food, beauty, fashion, and other niches. 

But, remember that giving them gifts doesn’t mean that they’re obligated to promote your brand using their accounts. It’s up to them how they want to show their appreciation for the gifts they received. But, in most cases, influencers advertise products that are given to them for free. This is their way of thanking generous people who support them on their journey.

Final Words

Instagram is a powerful social media tool that allows you to establish your brand and reach your target audience effectively. One of the best ways to use this social media platform is through influencer marketing, where you ask influencers for help to promote your brand on Instagram.

To have effective influencer marketing, you may consider the following tips above. These will help you create a thorough campaign and execute it strategically in a way that both you and your influencers can benefit mutually.

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How to Automate Your Ecommerce Business for Fast Growth https://www.web4business.com.au/how-to-automate-your-ecommerce-business/ Sat, 02 Apr 2022 21:16:02 +0000 https://www.web4business.com.au/?p=26125

How to Automate Your Ecommerce Business for Fast Growth

When it comes to your ecommerce business, time is one of the most valuable resources you have – but time is limited, and there are many tasks and operations asking for your attention. You have to ensure that your products are listed properly and regularly updated on your site, that orders and payments are fulfilled 24 hours a day, that deliveries are processed and dispatched swiftly, and so on.

At the same time, you’re also striving to maintain control over the online store web design,  marketing strategies, user feedback, and customer service. And your ecommerce processes will become even more demanding as your business grows. If business is going well, you simply won’t be able to do everything manually at some point – and that’s where automation comes in.

Automation is the key to putting your time-consuming operations and menial tasks on auto-pilot. According to Nucleus Research, implementing automated solutions can help boost ROI, enhance lead conversions, and shorten sales cycles, all of which ultimately pave the way to business growth. In addition, HubSpot recently discovered that 61% of overperforming leaders automate elements of their sales process, compared to only 46% of underperforming leaders.

Now that we’ve established how vital automation is for any business, let’s talk about where it’s best to implement automation and which tools are best for each task.

Email Marketing Automation

Email marketing is still an incredibly effective strategy, and it’s especially important in the ecommerce industry.

To increase your chances of success and save time, you can automate it and send targeted, highly relevant emails to your consumers based on how they engage with your online store. This can be accomplished by using email automation triggers to send customers an email after they take a specific action.

Cart abandonment emails, for example, are something any ecommerce business can and should automate first. Online retailers face a significant problem with abandoned carts. The average cart abandonment rate is a little less than 70%. However, Moosend claims that 50% of users who click on cart abandonment emails go on to complete a purchase.

You can also send personalized emails in response to practically every on-site action your visitors take. Set up email drip campaigns to deliver personalized emails based on their purchase preferences. For example, if a consumer shopped for shirts in your online store, you can give them regular updates about new shirts, special offers, and other relevant information.

In-stock notifications or drip campaigns reminding customers when it’s time to restock or replenish a previously purchased item are two more types of emails you can automate to make more room for other tasks.

Tool: Mailchimp

Mailchimp is one of the most effective automation solutions available. It provides email marketing automation tools to assist you in increasing your sales. You can sync client purchase data by connecting your online store to Mailchimp.

Then you can set up email workflows that target customers based on their purchase history and website involvement. These can include recovering abandoned carts, encouraging customers to return to your site, and sending product retargeting emails.

Mailchimp can be used by teams with more complex email marketing skills to create unique triggers that send highly relevant communications to clients based on precise on-site activities. For every customer, the buyer’s journey becomes more personalized as a result of this level of customization.

Inventory Automation

If you want to expand your business, automating your supply chain should be at the top of your priority list. Keeping track of your stock levels, supplier relationships, storage locations, and prices are some major parts of running an ecommerce business that can spiral out of control quickly. It’s tough for a growing ecommerce company to handle all of these operational aspects manually.

Not to mention that your reputation can be badly damaged if you make a consumer wait an extra week or two because you don’t have their desired product in stock. In one survey, 24% of buyers said they had canceled their order due to poor delivery. In another study, 38% of respondents said they would never buy from a merchant again after a bad delivery experience.

As a result, inventory management automation software is becoming a must for most businesses. With the right automation solutions, you’ll always:

  • have a complete real-time picture of your inventory
  • automatically order the products you need more of
  • unpublish out-of-stock items
  • put a hold on advertising for items until you replace your supply

Tool: Zoho Inventory

Zoho is one of the best inventory management softwares available. It uses lists, categories, images, and serial numbers to help you arrange your products and stay on top of your costs and inventory. A tool like this will also help alleviate a lot of the tension associated with restocking. From a convenient dashboard, you can quickly keep track of everything.

When it comes to the tool’s features, this is just the tip of the iceberg. Best of all, Zoho integrates with many popular ecommerce platforms (including Shopify and Amazon) as well as Zapier and QuickBooks, ensuring that you get the most out of it.

Bookkeeping Automation

Financial control and regulatory compliance are tiresome and time-consuming tasks, but they are necessary. Unfortunately, a small business is likely to be extremely dependent on a single person to handle bookkeeping – and this person’s time would definitely be better spent on tasks that can’t be automated.

There are a variety of bookkeeping tools available to simplify the process of maintaining profitability while still remaining tax-compliant. Even so, the actual act of entering data takes an awful lot of time. You’ll also be greatly minimizing the possibility of human error, which is usually quite costly.

Tool: QuickBooks

Quickbooks is one of the best tools when it comes to bookkeeping automation. Small business owners may sync their inventory, invoices, orders, employee information, vendor information, customer information, expenses, and more from several sales channels onto one platform utilizing Quickbooks Commerce and other Quickbooks features. They can then compile financial reports and obtain insights into profitability while also preventing out-of-stocks. Furthermore, everything can be completed either online or offline.

Quickbooks Commerce integrates with various marketplaces, websites, and sales systems. Not only does this give small businesses some flexibility and scalability, but it may also streamline the entire bookkeeping process from beginning to end. It’s essentially an all-in-one bookkeeping solution with a variety of functions that will make your life easier while also allowing your business to grow.

Repricing Automation

If you sell on Amazon, you already know how important it is to keep your prices updated. Readjusting your rates to match those of your competitors makes you more competitive and increases your chances of winning the Buy Box, which can significantly boost your sales.

In other words, only the best sellers have a chance to win a spot in the BuyBox, and the Amazon algorithm determines who the best sellers are based on a variety of indicators. Top sellers are, among other factors, expected to deliver:

  • dependable and fast shipping
  • prompt responses to clients
  • consistent inventory levels
  • low order-defect rates
  • relevant cost

As a result, you need to keep up with price trends among your competitors and regularly adjust your prices. It can be difficult, if not impossible, to keep track of your competitors’ prices and manually adjust your own as necessary.

If you don’t adjust your prices to match those of other vendors, you’ll be forced out of the BuyBox almost immediately. Now, Amazon has its own Amazon Automate Pricing tool, but it has a lot of drawbacks, so most vendors hunt for a suitable alternative.

Tool: Aura

Aura is one of the top repricing automation tools for Amazon sellers. It will follow other chosen stores, register any price changes, and react in accordance with certain values you previously defined. For example, you might aspire to be the cheapest FBA seller or simply target the current BuyBox pricing.

Aura provides a variety of plans and strategy templates, as well as the ability to quickly define your competition. It only updates your prices a minute or two after a meaningful change occurs, allowing you to make the most of your time in the BuyBox.

Order Fulfillment Automation

Order fulfillment is the process that begins when a customer presses the “order” button and ends when the goods they requested arrive at their doorstep. It covers many tasks, including:

  • order processing
  • sending confirmation emails
  • printing labels
  • packing
  • shipping
  • return management

In order to effectively fulfill an order, businesses also have to deal with various challenges prior to the actual order, such as receiving inventory shipments or keeping and maintaining inventory. Obviously, there are a lot of moving parts in this process.

There are numerous parties involved, and manually managing everything can be a nightmare. Instead, you can automate these operations to save time and money while also minimizing human error. It’s critical that all of these processes are connected and managed with a single tool.

Tool: ShipBob

ShipBob is one of the best in order fulfillment automation. It has a straightforward interface for managing orders across its vast network of fulfillment centers. Furthermore, the platform’s two-day shipping promise across continental United States gives you a competitive advantage.

The data and analytics visualization options in this order fulfillment software can help you improve your system’s performance even more. You’ll be able to see spikes or dips in your orders, as well as the rate at which you should be moving or replacing inventory. You’ll even get suggestions for employing promotions to boost sales during busy seasons. All of this is thanks to ShipBob’s extensive data. It’s an excellent tool for growing your inventory management operations and gaining insight into areas where you could make changes.

In Closing

In this post, we focused on automating the most crucial aspects of your ecommerce store. However, especially in marketing, there are always more segments that can be automated. We hope you find our suggestions useful and that you will implement some of them in your online store.

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8 Overlooked Time Management Strategies to Improve Your Work-Life Balance https://www.web4business.com.au/8-overlooked-time-management-strategies/ Wed, 11 Aug 2021 00:52:36 +0000 https://www.web4business.com.au/?p=23677

8 Overlooked Time Management Strategies to Improve Your Work-Life Balance

For the past few years, there’s been plenty of talk about the concept of work-life balance. And, in truth, that shouldn’t be a surprise at all.

For one, statistical data shows that most people work considerably longer than the proposed 40-hour workweek. According to Gallup, the average American racks up almost an entire workday’s worth of overtime hours every week.

Things get even worse for business owners. Survey data shows that 25% of entrepreneurs work more than 60 hours per week, and just 57% allow themselves a vacation (even then, they will go away for shorter than two weeks and will check in on work).

Seeing these numbers, it becomes clear that business owners need to find ways to improve their work-life balance. And efficient time management might be the key. But are there any overlooked methods of getting more done without staying at the office longer? It turns out that there are quite a few.

So, without further ado, let’s find out more about the uncommon time management strategies that will improve your work-life balance.

1.   Be Strict About Deadlines

For most people, the idea of time management equates to finding more time to dedicate to their work. But, in truth, the best way to complete tasks isn’t to work harder. It’s the opposite – to find better ways to accomplish tasks so that you shorten your workday and have more time for self-care.

And, one way for professionals to “force” themselves to work smarter is to use the power of deadlines.

By setting a (realistic) time-frame during which a task needs to be done, entrepreneurs can create an external motivator for productive work. Moreover, such an approach can help prevent procrastination and even encourage a state of deep focus.

One great way to implement deadlines in your day-to-day routine as an entrepreneur is to set a hard-stop time for your workday. By determining that you have to stop working every day at 5 P.M., for example, you can shorten the amount of time available to you and automatically help your brain enter power-work mode.

Or, you can even take a step further and try to shorten your workweek. If you’re currently working 40+ hours, why not try to limit your week to 40 hours? Or, do what Tim Ferris does and try to make do with a 4-hour workweek. Who knows, it might be enough for you to get everything done, all the while allowing you to enjoy life outside of your business.

2.   Take a Break

Another commonly overlooked time management strategy is that of taking regular breaks. But, science has proven time and again that taking time off has positive implications for productivity and work quality. Plus, it’s a direct addition to the “life” side of your work-life scale.

On a small scale, the best way to include regular breaks in your time at the office is to use your favorite version of the Pomodoro method.

The traditional technique prescribes work intervals of 25 minutes (called Pomodoros) followed by short, 5-minute breaks. After 3 Pomodoros, a long break is recommended, usually lasting 20-30 minutes.

Of course, you can make the Pomodoro technique work even better for your productivity by applying science to it. Apparently, research has shown that the best way to schedule work and rest was to use the 52-17 rule.

What you do on those breaks matters as well. Staying at your desk and browsing social media won’t allow your brain to rest. But, getting some fresh air or doing something new will give you the needed boost to get through all your tasks for the day on time.

Another impactful thing you can do to boost your work-life balance is to take regular vacations. According to science, the ideal length of a holiday is eight days, but that doesn’t mean that’s all the time off you deserve per year. So, try to reserve at least one day every week for time off and try to take a long weekend every month.

Not only will taking a vacation help you unwind, but it will also keep your mind fresh. That way, you won’t fall into those work ruts that end up trapping all your time and energy to complete basic tasks.

3.   Don’t Do Everything on Your Own

Another method for freeing up time for your personal life is to take a hard look at how much your time is actually worth. Sure, you may be saving $100 by doing your own accounting. But if it’s taking you 10 hours to do everything right, you’d probably be better off outsourcing the task to a professional accountant.

That way, you’re freeing up time to do more value-boosting tasks as well as to relax.

If there is a low-value task that you really enjoy doing, you don’t have to give it up. But, try to be mindful of how you allot your time. After all, it’s a limited resource. Try to only spend it on things that will benefit your business or your personal life.

4.   Implement Automation That Saves Time & Money

When working, there are some things you can delegate and some that you have to take care of on your own. But have you ever considered using technology and AI to help free up some time for relaxation?

There are hundreds of automation tools you can integrate into your workflow, from social media schedulers to CRM software that helps your business thrive. But, if what you’re after is a better work-life balance, then it’s not a bad idea to consider software solutions that track time and offer analytical data.

While these won’t give you a break from your obligations, they will help you figure out the things that take up most of your time. And, once you have that information, you can start looking for strategies that’ll allow you to pay more attention to rest and recognize instances when you’ve pushed yourself too hard.

5.   Batch, But Don’t Multitask

When it comes to bad work habits, multitasking is one of the worst ones out there. While it does provide the illusion that you’re getting so many things done at once, what it really accomplishes is wasting your energy and weakening your focus. So, instead of having 20 browser tabs open and jumping between projects, try to only work on a single task at once. Not only will you do a better job, but you’ll probably be done more quickly as well.

Avoiding multitasking doesn’t mean you can’t still batch some of your assignments. If, for example, you have to run several errands outside of your office, it’s a great strategy to reserve an afternoon for getting them all done. That way, you’ll be able to dedicate bigger time chunks to high-focus tasks and won’t have to manage distractions in addition to (completely natural) productivity fluctuations.

6.   Keep Your Body Healthy for Your Mind to Work Better

One of the leading reasons for entrepreneurs to look for a better work-life balance is to improve their health. And that’s no surprise. A poor work-life balance doesn’t just stop people from pursuing their hobbies and spending time with friends and family. It also has negative health effects like coronary heart disease, depression, and anxiety.

But, the one thing that gets overlooked is that having a better work-life balance doesn’t just stop preventable physical and mental health problems. It also plays a role in allowing people to do a better job at work.

With this in mind, investing in health-boosting practices can increase productivity. And, it can prevent financial losses that result from having to take time off from work.

If you’re committed to finding success in all areas of life (without having to make health sacrifices), consider completing your routine with some health-oriented practices. Make sure you’re getting enough sleep and exercise, try training your breath in ways that will strengthen your immune system, eat a diet filled with brain-boosting foods, and try to avoid overindulging in coffee.

7.   Have a Dedicated Workspace

For a considerable number of people, the thing that brought on a work-life imbalance was the move to remote work models.

Research shows that 70% of those who switched to remote work during the pandemic started working on the weekends and logging 40+ hours per week. And while the benefits of working from home include increased flexibility and productivity boosts, this data shows that staying home from the office simply isn’t suited to everyone.

One possible solution to proper time management when working remotely would be to invest in a dedicated workspace. A distraction-free office doesn’t just allow professionals to focus on their jobs and not the comings and goings in their household. It can also act as a powerful environmental cue that signals to the brain that it’s time to get things done.

In the simplest of terms, having a dedicated workspace in the home allows you to “train” your brain so that it knows that being in that space means working. The concept rests on the same principles that advise against working from bed – the brain tends to make connections between physical space and the tasks it needs to perform.

So, the better we are at maintaining a separation between work and play, the more successful we will be at achieving satisfaction in both spheres of our life.

8.   Create a Rewards System Around Your Work

Finally, if you want to take control of your time and productivity for the sake of having a rich personal life, make sure that you find something exciting to look forward to in your work.

It can be anything you enjoy: lunch from your favorite cafe, a dedicated time slot for doing your favorite task, or a work desk makeover that will drive you to spend your time more productively. What matters is that it will help you have a more pleasant work experience and provide some external motivation to do your job.

In the end, effective time management isn’t about being the absolute best at keeping to our schedules or making use of every single minute in our calendars. It’s about finding a routine that helps us perform at our best, all the while leaving more than enough room for us to rest and recharge for the next workday.

Some Final Thoughts

As you can see, there’s quite a lot you can do to manage your time for a better work-life balance.

But the one thing you have to remember is that each and every one of us is unique. And that means that everyone has strategies that work for them and methods that don’t. Moreover, it’s not a bad thing to remember that productivity is always cyclical. So it’s normal to experience ups and downs.

But, as long as you make sure that you’re prioritizing properly, that you’re implementing structures that encourage discipline, and that you’re not overexerting yourself, you’re on a good path. And every incremental improvement is an added bonus.

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How to organise yourself for maximum productivity https://www.web4business.com.au/how-to-organise-yourself-for-maximum-productivity/ Tue, 12 Feb 2019 08:04:34 +0000 https://www.web4business.com.au/?p=10057

How to organise yourself for maximum productivity

Most of us want to learn how to be more productive. Who doesn’t want to get more work done in less time? But aside from reading countless articles about productivity and hearing about super-heroes that wake at 4am and get everything done before breakfast, most of us don’t really take the time to consider what it takes to organise ourselves for maximum productivity.

Like most important things, the secrets to being more productive are simple – once you know them. That doesn’t mean they’re easy though! Any time we ask ourselves to change our default approaches it’s always going to be difficult. But it’s also one of the most important life skills to learn.

I’ve been studying the theory and practice of productivity for the past few years – and of course, experimenting on myself. If you want to be truly productive, here’s how to get yourself organised…

Use a Productivity System

To step up your productivity levels and get more of the important things done, you firstly need a solid productivity system. Successful people don’t just operate at a high level by accident! Whether they use it consciously or unconsciously, there’s always a system.

Of course, there are variations on the types of systems you might use, but the best ones include the three important elements; goals, tasks, and daily actions.

Define Clear Goals

Being productive is not about churning out more and more work. It’s about getting more of the important things done. Doing the things that you actually want to do.

In order to do that, you first need to know your goals. These can be defined on many different levels – they can be big, lofty, lifetime goals, or smaller, short-term goals that only relate to the next 30-90 days. To get started, it’s easier (and often more effective), to use short-term goals as these are more closely linked to action.

Think about each area of your life – or each role you play. These might involve things like; business owner, board member, parent, friend, health, etc. If you want to make changes in one particular area, make sure you name this as a separate role.

Then, for each area of life, think about your big vision. What inspires and excites you about this role? This vision can be something big! But then, think about an interim milestone for this vision. What could you achieve in the next 30-90 days that would move you closer to that vision? Set that as a goal and make it as specific as possible.

Try not to have too many goals at once as the more you have, the harder they are to achieve.

Use a Master Task List

Many people use a to-do list thinking it’s a great organisational system – but unfortunately, it’s not. The problem is, a to-do list is used for everything, and you generally try to do the whole list in a day. It’s unrealistic and it sets you up for failure. Don’t make this mistake!

Instead, use a separate master task list where you keep track of all the things you want to do. Every time you have an idea or think of something you need to do, simply enter it into your task list. Then you can free up your headspace and know that it will be taken care of.

Ideally, you’ll use a task list in a format that lets you priortise and reshuffle things around. You might also like to have a separate task list for each area of life, or a way of tagging your tasks for different areas.

By putting something onto your task list, you haven’t yet decided when it will be done – and you’re certainly not committing to do it today. Although this might sound unproductive, it’s not. The reason you won’t do it today is that you’ve already decided what your high priority actions are for the day.

Work from a Daily Action List

Yes, this is where it gets really tangible – the daily action list. At the end of each day, review your goals and tasks and ask yourself; “what are a few small but important things I could do tomorrow that would make a big difference?” Those few things become your action list for the day.

An action list is different from a to-do list as it contains only the things you actually intend to do that day. In fact, the shorter the list, the more effective it tends to be – as it shows you have really thought through what are the most important things to do.

Have you ever noticed that the most successful people know exactly what their actions are for each day? The write them in a journal, use a post-it note, or maybe a dedicated productivity tool with daily actions plans. Once you switch from using a long, demoralising to-do list to a daily action list, you’ll wonder why you didn’t start earlier.

Structure Your Days

So, with a solid productivity system in place, the next thing to do is to get some structure to your days. Do you want to exercise every day? Figure out when you’ll do that. Is time with your family important? When will that happen? When do you work best? Block out some solid working times for these hours. When do you find it harder to focus? Use these times for work that requires less energy (eg meetings, emails, research, etc).

Don’t just think about it! Map out a rough schedule for each day. If your days vary, maybe you should actually map out a schedule for the week so that you’ve got a plan for getting the most important things in.

Your working times are when you’ll start with the first thing on your action list and focus on that until it’s done. Then, you’ll move to the next thing.

Minimise Unimportant Things

If you were to log your time for a week, how would this look compared to your current priorities? Chances are there are areas of life that are not that important to you, but are somehow sucking up a lot of time.

Of course, we all have things that need to be done, but it’s also a valuable exercise to think about minimising the maintenance of life to make room for more of the important things.

For instance, if food and home cooking is one of your passions and something that’s important to you and your family, it deserves to take up a lot of time. But on the other hand, if cooking is just a means to an end, figure out ways to get it done in the shortest possible time (eg batch cooking, using a standard weekly menu, etc).

In business, the same could be said for various different activities. The point is to proactively decide what your high priorities are and focus in on those to the exclusion of all else. Sheryl Sandberg refers to this as “ruthless prioritisation” and says they only do the “very best of ideas”.

Although we may not like it, prioritising some things means saying no to others. So we also need to decide what are the things we’ll say ‘no’ to in order to focus on our top priorities.

Changing our way of operating is never easy, but all of these things can be done incrementally and will each yield significant productivity gains. But if you can combine them all, you’ll be amazed at how much progress you make towards your goals.

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Fiona Adler writes about entrepreneurship at DoTheThings.com and is the founder of Actioned.com – a productivity tool for individuals and teams. With an MBA, multiple business successes, and a family living in a foreign country, she enjoys pushing the envelope to get the most out of life and loves helping others do the same.

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Time Management Tips For Small Business https://www.web4business.com.au/time-management-tips-for-small-business/ Mon, 29 Feb 2016 06:43:24 +0000 http://www.web4business.com.au/?p=6092

Time Management Tips For Small Business

As an entrepreneur running my own business, time management can become an issue if not managed properly.

Time is unlike anything else in the business world. Lose some, or worst still, waste it and you will never get it back. Making the most of your time is perhaps one of the most crucial aspects of running a small business successfully.

But how should you manage your time in the small business environment? I’ve compiled a list of simple techniques that you as the small business owner can use to ensure time management doesn’t become an issue for you.

Prioritize tasks

Often as an entrepreneur, the tasks that you need to complete will fall into your lap. This is especially true when you are starting out and may not have the capital outlay to employ extra staff.

A great idea is to prioritize your tasks on a daily basis. Rank them in order of importance for the day and begin to work on them in that order. Bear in mind that everybody is different. You might not be the most productive person in the morning, perhaps working at your best after lunch. Leave the most important task for then, unless there is a pressing morning deadline.

As someone who works at my best in the morning, I prefer to get all the important things done when I am at my freshest, leaving smaller, less important tasks for later in the day.

A diary is important

Never underestimate the importance of a diary! Not only can this help you to prioritize tasks, but it will ensure that you do not miss any important meetings you might have scheduled. As many of you may know, it is very easy to get caught up in the day’s activities and have this happen. Nothing is more unprofessional than missing a meeting you might have scheduled, especially if it is with suppliers or prospective clients.

In today’s modern world, a diary need not be something that you physically write in. Use online tools, apps on your smartphone or anything that works best for you.

Say no to multi-tasking!

With so many time pressures on small business owners, most will end up multi-tasking to try and complete their daily tasks. This is especially true when starting out your business, a period when you may not have other staff to assist you.  Studies have shown that moving from task to task is more efficient than multi-tasking in most cases. By moving from task to task, you retain your focus on that activity alone. This helps to complete it efficiently and ultimately over a shorter period of time.

Assign time limits to each task

This is another effective way of ensuring you do not remain on a menial task for too long, thus taking time out of your day that you could have used far more effectively. Let’s look at a simple example. Email is a critical tool for any small business owner. Of course, it is imperative to check email every day, but often we can get bogged down during this simple task. Assign a time and a time limit in which you check your email. Prioritize the emails and deal with all the important ones first, leaving the less important for the next day or for a free period in your day.  Long extended email communications can also take up a lot of your time. Consider a phone call instead to wrap things up quickly.

Take a break!

Make sure that you take time out every day to take a break from your daily business activities. Take time to move away from your desk for five minutes, make a cup of tea or take a walk outside. Always remember to take a lunch break as well. This time away from the hustle and bustle of your daily tasks will help you to recharge your mind, cut down on mistakes and complete more tasks throughout the day.

Consider outsourcing areas beyond your expertise

Outsourcing is a great way to ensure you do not end up involved in tasks that are not your area of expertise. This often wastes valuable time when you try to undertake them and you’re likely to end up frustrated and less effective at your other tasks.

Core business should be handled by you – it’s the reason you started the company – but outsourcing other aspects such as payrolls, accounting, tax, public relations or advertising will save time and money in the long run.

Delegate

As your business grows and you begin to employ more staff – in admin in particular – be sure to delegate tasks that will free you up to focus on the areas you excel in as well as the core areas your business operates in. This will allow you to look at expanding your client base, look for new business opportunities and adjust core strategies.

Although some of these small business time management tips might be pertinent to your current situation, they are all valuable and hopefully you will find a use for them as your business grows.

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Sophie is the co-founder of www.purelywallclocks.com.au. Purely Wall Clocks is an Australian store that specialises in clocks and has a huge range of quality styles and designs. Sophie has made it her mission to curate the finest range of wall clocks in Australia.

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